Calm Leadership: How Strategic Silence Empowers Leaders and Teams | Dr. Manrina Rhode

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Show Notes

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How often do leaders find themselves in situations where silence could have been their most powerful tool?

In this episode, we dive deep into the leadership journey of Dr. Manrina Rhode and learn about the transformative lessons she's embraced as a business owner. Dr. Manrina candidly reveals her shift from a leader eager to express every thought to one who masterfully chooses her words. She shares intimate reflections on learning when to "shut up," a tactic that has redefined her approach to managing teams and maintaining a harmonious workplace environment. Her story is a compelling exploration of the inner changes she made to lead more effectively.

Drawing from her own experiences, Dr. Manrina offers a toolbox of strategies vital for any leader aiming to foster accountability and support within their teams. From scheduling regular meetings to address concerns in a steady, composed fashion, to the importance of documenting and constructively addressing recurring issues, her advice is both practical and refreshingly honest. This episode is not just an insightful peek into her leadership evolution but a guide filled with actionable ideas any practice owner can implement to refine their communication style and team dynamics.

What You'll Learn in This Episode:

The power of silence in leadership and when to "shut up."
Strategies for managing emotional reactions in the workplace.
How to foster a supportive and accountable team environment.
The importance of scheduled meetings for conflict resolution.
Effective techniques for documenting and addressing recurring issues.
The impact of calm and constructive communication on team morale.

Tune in to discover how to communicate more effectively with your team!

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Sponsors:‍

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Gusto: Dentist payroll for the modern practice. Gusto’s cloud-based software provides all the payroll and HR tools you need to run your dental practice efficiently. Having it all on one platform keeps our prices low, and makes your job so much easier. Enjoy best-in-class support, benefits like health coverage for your team, and more. Visit or copy and paste the link here for a special offer! https://gusto.com/tdm

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You can reach out to Dr. Manrina Rhode here:

Instagram: instagram.com/drmanrinarhode

Episode Transcript (Auto-Generated - Please Excuse Errors)

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Michael: amen. Rena, so talk to us. What's one piece of advice you can give us this Monday morning?

Manrina: My piece of advice is to learn to shut.

Michael: Expound on that a little bit. is that advice?

Manrina: I think it's something that I've had to learn as a business owner and it goes against everything I learned before I was a business owner. So as young lady growing up and then as an associate dentist, I always believed it was important to speak my mind. And if someone had upset me, offended me, done something that felt like an injustice, To speak out loud about it, and I kind of pride myself for being that person and doing that. and as a business owner, I've learned that's not always the best way to go. And with your team, if every time they do something wrong that upsets you, like, I don't know, like I had someone today send out one of my patients, the wrong skincare product. They wanted one product and they sent them another product, you know, and I was like, why, why did you send the wrong product?

And, you know, they said, oh, they were next to each other. And I think, you know, the, the old marina and the way that had been brought up and what I'd always believed to be correct. would have really wanted to talk about that and explore it and understand it and be like, but how is that an answer to sell me that because they were next to each other?

If someone's ordered hydrate lip oil, you send them, hydrate lip oil, why would you send them plumpbut what I have learned, being a boss. Is it's not my place to then have that conversation. it's just my place to listen and accept and say, okay, and that's it.

Shut up. Okay. And that's such a journey for me. because it went against my essence of just like really explaining how I feel. and to the point of like, then when you see the,person later on and, you know, in the staff room and they say, Oh, I'm really sorry about that. skincare thing. just smiling at them genuinely back and saying, okay, maybe how I was feeling, but I've had to learn this mass suppression of emotion opinions. So just, obviously it's important to take note of everything that's going on around you. I'll make notes understand what's happening with my team and bring it up at the right time in the correct way. But what's not correct is like my life has been up until now dealing with friends and colleagues that you can just be quite open about how you're feeling, about what's happening

Michael: at the time. Interesting. So then how do you know when to bring it up in the right time in the right way, especially like that scenario?

Manrina: Yeah, so we have meetings, scheduled meetings. with everyone, right? So I have a daily huddle, definitely a group environment. I bring things up in a group environment as team learning for everyone, not using a specific person as an example, but doing a reminder saying, Hey, we're all going to have a this morning. what product is this? What does this product do? Let's do a spot test. Does everyone know what's going on here? we have weekly meetings, which are designed to go through these things. which be a more appropriate place to do the spot skin care test. We have monthly practice meetings. we have monthly reviews for new team members and three monthly, reviews for team members who have been with us for longer. do it monthly for three months and then it moves on to three monthly and eventually six monthly. I also have, like, different team members, with my practice manager, for example, I have a weekly meeting. if she does something that I can make a note and in the weekly meeting, if I don't want to make a big deal out about it, then in the weekly meeting, when we're having a one on one, I can say, Hey, by the way, this happened this week. And that's made me feel a certain way. And is everything okay? And I guess it's also that it's being like, is everything okay? Rather than getting upset with someone and saying, I don't want to say it, but like, are you stupid? You're just going to be like, is everything okay? Well, you know, is there a reason why you felt like, did this happened or these mistakes happen this week?

Is there something that I can support you in? so it's a whole like reframe you think when you're open to practice, everyone might think they're going to be the boss and they're going to tell everyone what to do, but I think it's almost the opposite. It's easier to be the boss when you're an associate, Whereas as a boss, to actually keep a happy team, you need just very calmly, Go through anything that goes wrong then put actions in place to make sure it doesn't happen again and obviously know everything down.

So rather than acting on it immediately, make a note of it and then decide the appropriate action to take, the correct time to have that discussion. it's not necessarily something that you have immediately.

Michael: interesting. So then it's almost like as if. Shutting up is part of the calming down process, could you think of something in that moment to, you know, I just need to be nicer, but I'm going to tell it to you straight. Yeah,

Manrina: when like the skincare thing happened today, then I responded and said, Oh, okay. That's unfortunate that you're not familiar with our, with our sentence. read about them and watch all the videos. if you could do that for me, then when I see you next week, I'll schedule a time for me to go through that with you and test you on them. So this doesn't happen again. Could you please send an apology message to the person you sent the wrong skincare to? Arrange when you want to be sent out, just to let you know the cost of the skincare will be deducted from your wages. So that was my immediate response. Which was quite measured and, fair, with all the points for what needs to be done. there's nothing emotional in that.

It's just very fact. This happened. This is what we're going to do about it, to make sure it doesn't happen again. And this is how we're going to fix what's happened right now. and these are the actions I'm taking because you've done something wrong.

Michael: How do they react?

Manrina: They said, okay, I, um, yeah, I was going to say you should deduct it for my wages as well. And yeah, sorry again.

Michael: Oh, okay. Interesting. So then how did this come out to be Minrina? Like, how did you realize I probably should start shutting up more?

Manrina: I think it was really early on. I had a nurse and He gave pounds worth of Botox. To the lab guy, like the lab guy came to collect lab work and he picked the lab work out of the fridge and picked up a bag of Botox as well.

And gave the lab guy my lab work and 500 worth of Botox, which is a prescription medication and it's useless once it's kept out of the fridge. So couldn't even be returned. and then the lab called and said, Oh, you've given us this bag of Botox. And I think at the time I was so shocked like, you know, early boss days.

And I'm just like that's incompetent. I feel like that's incompetent behavior. What do you think about it? And then he was like oh yeah, I made a mistake, but you can't call me. incompetent. That's not allowed. then I, you know, asked my, my HR and they were like, yeah, youcan't tell someone that they've done something wrong.

Like say that this is what you are. You can only say to them, do you think that was competent? Do you think that was competent behavior? And so I was like, Oh, it's so interesting. Like in normal life, normal conversations up until now it's just been a conversation that you'd have about, this is what you are in my opinion, but you're not allowed to have that opinion as a boss.

You have to ask what their opinion is.

Michael: Okay. I like that. Interesting. Yeah, no, it's good. So then in the moment of you trying to create this relationships with your team whether it's like, Hey guys, we're a team or we're more than a team, we're friends, right. or we're a family or anything like that.

Where's the line to where you're like, Hey, for example, you're really close with the team member and you're like, Hey, you know, you know me, right. you've seen my children and everything. But then you. Decide to be like, Oh, I didn't know that offended you me calling you incompetent. I apologize. Right. But then it kind of,creates a riff there or something like that. So where's the line for that for you?

Manrina: I don't have an issue now. We're just talking to everyone very calmly. And I feel like as long as I'm telling them all very calmly and not in a bullying like, This is incompetent.

That's, you know, I would never, I wouldn't say it like that. Anything they do now. Oh no. Did you give the Botox? how do you feel about having done that? what do you think we could do to make sure it doesn't happen again? It's almost quite maternal. It's almost like a family.

or maybe it's like a really nice mom, rather than a mom that shouts at people and says, are you stupid? It's a really nice. Oh, okay. This happened. What should we do about it? What can we put in place to make sure it doesn't happen again? But also I make a note of it. I've got a folder where I make a note about all these things with the date and what happened with each team member.

So if we see a pattern and it's recurring, then I've got, series of evidence. And obviously if it's recurring issues, then need to do something more.

always calm now. passionate response to anything is gone.

Everything's like, Oh,

Michael: You ask questions right to your response. You're like, oh, why'd you do that? What were you thinking right in that moment?

Manrina: anything, I'd just be like, why do you think that happened?

What do you think we could do to stop it happening again?

Michael: Yeah, no, that's interesting. So then with that being said, what are some exercises you're doing to remind yourself, especially in the heat of the moment where you're like, what the heck? What are the. Exercises that you're doing to remind yourself to shut up or be calm.

Manrina: Yeah. So when um, feel myself having an emotional reaction that's not positive. So it's fine when I'm excited when things happen, then it's all good and let's celebrate. If something happens and I can feel it inside me that I'm like, Oh, that makes me want to make that noise. Take a deep breath in.

Then I know that's when I need to shut up. So as soon as I feel that something goes off in my brain, it says, shut up, because you're feeling an emotion and better to respond to this when you don't, and there's no rush to respond to anything. So just take it in and say, okay. And then work out how you want to respond to it once that, it's calmed down.

Michael: You started doing this like a couple of weeks ago or?

Manrina: a progressive. So my clinic opened just over two years ago and it's been a progressive change, but it's something that I was only conscious that I started doing when I sent it to someone this week.

I said, Oh yeah, when things happen, then I just don't say anything because it's just easier that way. And then I just deal with it when it's the right time. And then I was like, Oh, I didn't even realize I started doing that. That's what I do. I don't respond anymore. And I've always been, I've always been that person that you're, you know, how I'm feeling at all times.

If I get upset about something, I'll tell you I'm upset about it. And then, you know, five minutes later it was done and it's gone and we've cleared it. But I don't tell you I'm upset anymore.

Michael: That's so funny. No, that's awesome. Thank you so much for that advice. We appreciate it. And we appreciate your time.

And if anyone has further questions, you can definitely find her on the Dental Marketer Society, Facebook group, or where can they reach out to you directly?

Manrina: On my Instagram is a really popular way to do that. It's Dr. Manrina Road, D R my name, Manrina Road. I manage my own account.

So that's a good way to reach out.

Michael: Nice. Awesome. So that's going to be in the show notes below. I'm Marina. Thank you so much for being with me on this Monday morning episode.

Manrina: Michael.

Calm Leadership: How Strategic Silence Empowers Leaders and Teams | Dr. Manrina Rhode | MME